Anyone who visits this website or talks to me about editing, writing, or tutoring is a “client.” My paid proofreading, editing, content writing, design, consulting, or instruction, as well as unpaid calls with prospective clients, are my “services.” A “giveaway” refers to any contest or sweepstakes I run on this website or advertise on my social media.
When we work together, it’s official business. Prior to beginning any service, I will provide a written description of services, timeline, and payment. I won’t begin until we agree upon the terms. For custom videos, I will require clients to approve a design in writing before I begin. For online tutoring, I will provide a detailed outline of the first meeting with the initial invoice.
I outline my estimated schedule of completion and any applicable milestones in the contract of services attached to the initial invoice. I tend to plan conservatively so I can stick to the agreed-upon schedule, and I will issue a refund if I fail to meet a deadline. I reserve the right to cancel a contract in extreme circumstances (like if I’m hospitalized), in which case I will refund all portions of the services not yet completed.
For editing, I require clients to send Word (.doc/.docx) documents, and I provide feedback electronically using track changes. For tutoring, I will work with Word documents or Google Docs. All online lessons will occur on Zoom. Clients are responsible for downloading the Zoom software prior to the first lesson and testing their internet, audio, and video connections.
While this may be obvious, I am not available 24/7, and by initiating tutoring services, clients understand that I may not be able to schedule a lesson on their preferred day or time. I will never charge for a scheduled lesson that I need to cancel, and I will make every reasonable effort to provide at least 72 hours' notice of cancellation. (See "Payment and Cancellation" below for my terms on client-initiated lesson cancellations.)
If I feel unable to provide services to a project for any reason, I reserve the right to refuse or cancel work with a client. Any cancellation of a contract already begun will include a prompt and full refund for all services not yet completed.
Some aspects of my services are straightforward, such as proofreading and correcting formatting according to English language conventions, yet larger, developmental editing is an art form. Just like a musician might be technically excellent but not play my style of music, I understand that some writers may prefer one “style” of editing over another. I always like to speak with clients and provide a sample edit (for larger projects) before we begin, just to make sure we’re a good fit for each other. If a client isn’t happy with my services, I’ll make every reasonable effort to remedy the situation before we move on to the next stage of the project.
When I finish, clients are responsible for reviewing the completed documents within seven days of receipt and alerting me of anything that still needs correcting. After that, I am not responsible for any errors that may be discovered, nor am I liable for any additional delays, costs, claims, or damages that arise from mistakes in the edited document. This doesn’t mean I won’t work hard and to the best of my ability; every reputable editor has a disclaimer like this to protect their business.
Lastly, while this may go without saying, I cannot guarantee any degree of fame or financial success from your edited materials. Likewise, I cannot guarantee acceptance into an academic institution, admittance to a program, or a baseline score on an assessment following a session of private tutoring.
My policy is to collect payment before rendering services.
For editing projects, payment is due before I begin editing the document. For tutoring, payment is due before the lesson begins. For custom videos, payment is due after the client has signed off on the design plan and before I begin production.
In full transparency, I don’t have the capacity to chase down unpaid invoices or operate at a deficit while I'm awaiting payment. For larger projects, payments can come in installments at each milestone. I accept credit cards, ACH bank transfers, Venmo, Zelle, and Paypal. All invoices are in US dollars. Clients may be responsible for conversion fees depending on their financial institutions if they elect to initiate payment in another currency.
I will refund all money for services not yet completed if I cancel the contract; I will deduct from the refund a cancellation fee of $50 or 10% of the invoice, whichever is less, if a client cancels the contract after I’ve begun the work. If a client is unsatisfied with the final product, I will address reasonable, bona fide concerns within seven days of notification at no additional charge. Completed services are nonrefundable.
For online tutoring, cancellations made less than 24 hours before a scheduled lesson are not refunded, but the credit may be applied to a future lesson. Cancellations made more than 24 hours in advance of a lesson are refundable.
I am an independent conctractor with respect to the client. The client may not treat me as an employee for any purpose, including the imposition of deadlines, access to intellectual property, negotiation of pay schedule, or requirement of exclusivity or non-compete.
I will be the sole author of any written work, which will be original work, free of plagiarism, using reasonable care to ensure that all facts and statements in any written services are true and that the services do not infringe upon any copyright, right of privacy, proprietary right, right of publicity, or any other right of a third party. The client retains the right to edit any received materials within the services as the client deems appropriate for publication or future use. I will cooperate with the client if any complaints, claims, or litigation should arise regarding written work or any other project provided as part of the services.
To the extent that my services or a portion of my services qualify as a "work made for hire" within the definition of Section 101 of the Copyright Act of the United States (17 U.S.C. § 101), they will be so deemed a work made for hire. Specifically for created video lessons, copywriting, or ghostwriting (not including editing of a client's unpublished materials), the client will grant me a limited, non-exclusive, non-transferable, non-assignable, royalty free, worldwide license to display the services on a platform personally controlled, in whole or in part, by me. For instance, if I make a video under a client's commission, I have the right to post that video to my personally controlled YouTube channel; or, if I write copy for a client's website, I have the right to display that copy in a personally controlled portfolio. The client may revoke this license at any time by requesting the removal of the services displayed.
The client agrees that the purchase of any service constitutes “doing business” in the State of Tennessee. The only venue for any suit brought by either me or the client with respect to the services sold will be in the State of Tennessee. Any verbal or written changes made by the client to the scope of the services following their initiation may be subject to additional charges.
I take client confidentiality seriously. By nature, editing services involve viewing unpublished material. Copyright belongs to the author the moment the work is created. I will never sell, share, store publicly, or otherwise reproduce a client’s unpublished material. I do not subcontract or with any third parties. This also applies to any personally identifying or proprietary information that a client may share with me as part of the editing process.
I will only contact clients from an email address on this domain (JimmyLeonard.com). Clients should delete, ignore, and report any other email requesting information and claiming to be from me. Clients are responsible for providing me accurate contact information. I am not responsible for delays or breaches of confidentiality due an incorrect email supplied by the client.
Like most websites, JimmyLeonard.com collects non-personally-identifying information from web browsers and servers, including browser type, referring link or domain, language preference, Internet Protocol (IP) address, and time and date of visit. My purpose in collecting this data is to better understand why people visit the site and how they use it. I use some data analytics tools to view this data in aggregate and observe trends.
Some visitors to this website may choose to interact in a way that requires me to gather personally-identifying information, such as using a name and email address to send me a message. Additionally, sometimes the nature of an email contact involves a third-party-owned website or widget; for example, I may use a third-party service to facilitate a giveaway. I only share information with services that need to know it to process it on my behalf and have agreed not to share it with others. Some of these services may be located outside of a client’s home country, and by using this website, clients consent to transferring their data. Users may request to leave a mailing list or update their contact information at any time by emailing firstname.lastname@example.org.
Any giveaway of free or discounted editing services is available to anyone at least 18 years of age on the day of the giveaway entry. In cases of a physical prize, such as a hard copy book, entries are further limited to legal residents of the United States of America. All federal, state, and local taxes, fees, and surcharges are the sole responsibility of the prize winner.
Participating in a giveaway may involve sharing the entrant’s email address with sweepstakes entities for the purpose of administration and prize fulfillment. Automated or robotic entries submitted by individuals or organizations will be disqualified. The same entrant using multiple email addresses will also be disqualified. Entrants participating in a giveaway on YouTube must abide by YouTube’s community guidelines. Although giveaways may refer entrants to social media pages, a giveaway has no corporate endorsement unless otherwise stated.
Coupons for free or discounted services have no cash value. If the coupon is applied to a service valued at less than the advertised amount of the prize, the entrant will not receive a cash refund. Coupon expiration dates will be listed at the time of the award. In the event of a sweepstakes giveaway, the winner(s) of the giveaway will be selected in a random drawing from among all eligible entries received throughout the promotion period. Odds of winning will vary depending on the number of eligible entries received. Winners will be notified by email within two weeks of the drawing and must accept their prizes within 72 hours of notification. I am not responsible for any failure of the entrant to accept a prize within this timeframe.
In the event of a contest giveaway, the winner(s) will be selected by me or an appointed representative based on a judgment according to the stated contest criteria. The qualification and selection of winners are at the sole discretion of the contest judge(s). Winners are responsible for furnishing the necessary information to receive cash awards, including submission of Form W-9 for the preparation of a 1099, if applicable by law. Contest winnings are categorized as taxable income in the United States. I am not a tax advisor; I recommend that winners consult a tax professional if they have questions.