All the fine print! I tried to keep these simple. When we work together, I’ll send over a contract for you to review and sign.
Anyone who visits this website or talks to me about editing or tutoring is a “client.”
My paid proofreading, editing, consulting, or instruction, as well as unpaid calls with prospective clients, are my “services.”
“Giveaway” refers to any contest or sweepstakes I run on this website or advertise on my social media.
When we work together, it’s official business. Prior to beginning a project, I will provide the client with a contract describing the details of services, timeline, and payment. I won’t begin until we agree upon the terms.
I outline my estimated schedule of completion and any applicable milestones in the contract of services. I tend to plan conservatively so I can stick to the agreed-upon schedule, and I will issue a refund if I fail to meet a deadline. I reserve the right to cancel a contract in extreme circumstances (like if I’m hospitalized), in which case I will refund all portions of the services not yet completed.
Some aspects of my services are straightforward, such as proofreading and correcting formatting according to English language conventions, yet larger, developmental editing is an art form. Just like a musician might be technically excellent but not play my style of music, I understand that some writers may prefer one “style” of editing over another. I always like to speak with clients and provide a sample edit (for larger projects) before we begin, just to make sure we’re a good fit for each other. If a client isn’t happy with my services, I’ll make every reasonable effort to remedy the situation before we move on to the next stage of the project.
When I finish, clients are responsible for reviewing the completed documents within seven days of receipt and alerting me of anything that still needs correcting. After that, I am not responsible for any errors that may be discovered, nor am I liable for any additional delays, costs, claims, or damages that arise from mistakes in the edited document. This doesn’t mean I won’t work hard and to the best of my ability; every reputable editor has a disclaimer like this to protect their business.
Lastly, while this may be obvious, I cannot guarantee any degree of fame or financial success. Good editing will improve an author’s writing and craft, but I encourage all clients to have realistic expectations prior to hiring an editor.
Conflict of Interest and Refusal of Service:
If I feel unable to provide services to a project for any reason, I reserve the right to refuse or cancel work with a client. Any cancelation of a contract already begun will include a prompt and full refund for all services not yet completed.
I require all clients to send Word (.doc/.docx) documents, and I provide all feedback electronically using track changes.
My policy is to collect payment before beginning services. In full transparency, I’m a one-man show and don’t have the capacity to chase down unpaid invoices. For larger projects, payments can come in installments at each milestone. I accept credit cards, bank transfers, and Venmo (USA bank accounts only).
I will refund all money for services not yet completed if I cancel the contract; I will deduct a cancellation fee from the refund if a client cancels the contract after I’ve begun the work. If a client isn’t happy with a service, I’ll make every reasonable effort to address the concern, but under no circumstances will I issue a refund for work already completed. This is stated in the contract and non-negotiable.
Clients are responsible for providing accurate contact and payment information. I will not issue a refund for any delay caused by a declined payment method, out-of-service phone number, or incorrect email address.
Confidentiality and Ownership of Submitted Materials:
By nature, editing services involve viewing unpublished material. Copyright belongs to the author the moment the work is created. I will never sell, share, excerpt, store publicly, or otherwise reproduce a client’s unpublished material without express, written consent. I do not subcontract or share client materials with any third parties.
Online Information Collection, Use, and Sharing:
Like most websites, JimmyLeonard.com collects non-personally-identifying information from web browsers and servers, including browser type, referring link or domain, language preference, Internet Protocol (IP) address, and time and date of visit. My purpose in collecting this data is to better understand why people visit the site and how they use it. I use some data analytics tools such as Google Analytics to view this data in aggregate and observe trends.
Some visitors to this website may choose to interact in a way that requires me to gather personally-identifying information, such as using a name and email address to send me a message. Additionally, sometimes the nature of an email contact involves a third-party-owned website or widget; for example, I’ve used Rafflecopter.com to collect emails for giveaways. I only share information with services that need to know it to process it on my behalf and have agreed not to share it with others. Some of these services may be located outside of a client’s home country, and by using this website, clients consent to transferring their data. Users may request to leave a mailing list or update their contact information at any time by emailing firstname.lastname@example.org.
Cookies and Affiliate Links:
Any giveaway of free or discounted editing services is available to anyone at least 18 years of age on the day of the giveaway entry. In cases of a physical prize, such as a hard copy book, entries are further limited to legal residents of the United States of America. All federal, state, and local taxes, fees, and surcharges are the sole responsibility of the prize winner.
Participating in a giveaway may involve sharing the entrant’s email address with sweepstakes entities (such as Rafflecopter.com) for the purpose of administration and prize fulfillment. Automated or robotic entries submitted by individuals or organizations will be disqualified. The same entrant using multiple email addresses will also be disqualified.
Coupons for free or discounted services have no cash value. If the coupon is applied to a service valued at less than the advertised amount of the prize, the entrant will not receive a cash refund. Coupon expiration dates will be listed at the time of the award. In the event of a sweepstakes giveaway, the winner(s) of the giveaway will be selected in a random drawing from among all eligible entries received throughout the promotion period. In the event of a contest giveaway, the winner(s) will be selected by me or an appointed representative based on a judgment according to the stated contest criteria. Odds of winning will vary depending on the number of eligible entries received. Winners will be notified by email within two weeks of the drawing and must accept their prizes within 72 hours of notification. I am not responsible for any failure of the entrant to accept a prize within this timeframe.
Updates to Policy:
While most changes would likely be minor, I may update this policy at my sole discretion. A visitor’s continued use of this site constitutes acceptance of whatever current policy is posted. I encourage visitors to occasionally check back to review these terms.